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Administrative Support Specialist
Category: Manufacturing
  • Your pay will be discussed at your interview

Job code: lhw-e0-89763644

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Small Business Administration

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  Job posted:   Thu May 17, 2018
  Distance to work:   ? miles
  1 Views, 0 Applications  
Administrative Support Specialist
* Duties
## Duties
### Summary
Are you excited by the idea of helping to support $39 billion in small business financing and setting proper conditions to stimulate America's economic growth? SBA has been a leader in small business development for more than 60 years. In an increasingly globalized economy, we tackle challenges confronted by the small business community across geographic boundaries. Although times have changed since the SBA was founded in 1953, the Agency's mission - to promote the growth of small business - has not. Today, SBA is more vital than ever. We work in collaboration with partner organizations and use cutting-edge technologies and well-tested best practices to multiply our impact on small businesses. America's 28 million small businesses are the engine of job creation and economic growth in this country, creating nearly two out of every three new jobs in the United States and employing over half the nation's workforce. SBA ensures that these businesses have the tools and resources required to start and expand their operations, and create jobs that support a growing economy and strengthen America's middle class.
**By applying for this position with SBA's Office of Disaster Assistance, you can enjoy challenging but satisfying work and join a highly motivated and diverse team that helps families and businesses rebuild their lives after a disaster.**
You will serve as an Administrative Support Specialist for the Small Business Administration (SBA), Office of Disaster Assistance (ODA), Field Operations Center West - FOCW in Citrus Heights, California. This position provides assistance to the Administrative Officer (AO) to ensure that necessary internal support functions are accomplished and that SBA and disaster administrative policies and procedures are followed
FOCW is located in Citrus Heights, CA, near Sacramento. The office is centered in the growing and thriving metro region with easy access to shopping, restaurants and entertainment.
Additional selections may be made from this announcement if identical vacancies occur within 180 days from the closing date.
Learn more about this agency
### Responsibilities
As an Administrative Support Specialist at the GS-0301-9, some of your typical work assignments may include:
* Assist the Administrative Officer (AO) by performing and assessing the effectiveness of several Administrative functions performed in the department, e.g. budget, procurement and/or supply, facility and lease management, telecommunications, time and attendance, travel, and records management.
* Perform administrative functions supporting the deployment of staff to various disaster sites to assist disaster survivors.
* Implement policies and procedures on the acquisition of supplies and services.
* Monitor the accountable property function as required.
* Ensure routine and emergency maintenance of leased facilities is performed.
* Utilize Microsoft Office Suite and Internet Explorer applications/programs to complete assignments.
* If selected, your work schedule will be full time seasonal. Depending upon the level of disaster activity, you may be placed in a non-pay status if there is insufficient work. However, the work of this position will likely require you to work full-time most of the year.
* The **Term Appointment** does not confer competitive status, or reinstatement rights, on the individual selected. You may be promoted or reassigned to another Term position within SBA's Office of Disaster assistance; however, you may not be appointed non-competitively to another Federal position. You will initially be given a Term Appointment exceeding one year. If all other conditions of employment are met, this appointment may be extended, in increments, up to a total of four (4) years.
* If required to travel to a disaster site, you may encounter hazardous working and/or living conditions, for example, no water or electricity and/or minimal lodging facilities.
* Mandatory Overtime: In order to respond quickly and efficiently to disaster survivors, substantial compensated overtime hours may be required while on assignment (up to seven days a week and twelve to fourteen hours a day).
### Travel Required
Occasional travel - On occasion, especially during times of substantial disaster activity, you may be required to work overtime and/or travel with little or no advance notice.
##### Supervisory status
##### Promotion Potential
* #### Job family (Series)
0301 Miscellaneous Administration And Program
#### Similar jobs
* Development Specialists
* Specialists, Development
* Specialists, Workforce Development
* Workforce Development Specialists
* Requirements
## Requirements
### Conditions of Employment
* U.S. citizenship is required.
* You must be able to obtain and maintain a Government travel credit card.
* Favorable background investigation and credit check are required.
* Credit Score must be at least 500.
* You may be required to complete a one-year trial period.
* Financial disclosure is required. (REMOVE IF DOESN'T APPLY.)
### Qualifications
Generally, time in **Non-Pay** status is not creditable towards the specialized experience requirement listed below.
**You must meet all qualification requirements by the closing date of this announcement.
You may qualify based on experience, education or a combination of both.**
To receive credit, you must indicate the **month and year** as well as the **average hours worked per week** for each employer. **Average work hours**must be stated on resume to quantify each period of work experience or that experience will not be credited toward meeting the specialized experience requirement.
You must address the specific specialized experience required for each grade level of this position on your resume or application or you will be rated "Ineligible" for that grade level.
GS-09: To qualify you must have at least 1 full year (52 weeks) of specialized experience equivalent in difficulty and complexity to the GS-07 level in the Federal service that has equipped you with the particular knowledge, skill, and ability to perform successfully in this position. This experience may have been gained in a Non-Federal service position. In addition, this Specialized Experience must demonstrate the following:
* Performing functions in at least five (5) of the following administrative support areas for an office or organization: budget, procurement and/or supply, facilities and lease management, telecommunications, time and attendance, travel, asset management, accountable property, mailroom operations, and records management; AND
* Providing administrative support related to the deployment of personnel and equipment and/or materials to the field or to other geographical areas to support the mission of an office/organization; AND
* Using Microsoft Office Suite, Chrome/Internet Explorer or comparable computer applications/programs to create spreadsheets and reports, do research, send and respond to emails, etc.
### Education
**If qualifying based on education, you must submit transcripts by the closing date of this announcement or you will not be found eligible.
GS-09:**Must have a master's or equivalent graduate degree from an accredited college or university or two full years (36 semester hours or equivalent) of progressively higher level graduate education leading to such a degree, or a LLB or J.D. degree if related.
A combination of education and experience.
### Additional information
If selected for this position, you will be eligible for benefits. The above link is provided for your reference to explore the major benefits offered to most Federal employees.
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### How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
The Small Business Administration is committed to building a high-performing, 21st century workforce that possesses the following core attributes: cultural astuteness, technological proficiency, articulate, strong writing capabilities, superior conflict resolution skills, and exceptional presentation skills. Candidates should be prepared as they may be further evaluated on these attributes throughout the application and selection process.
For this vacancy, the Office of Disaster Personnel will use a Category Rating system to refer qualified applicants for consideration. This is a three-step process. First, your resume or other application is evaluated to determine if you meet the Qualifications, including the **Specialized Experience** described above, for the grade level(s) that you are applying for. Secondly, if you meet the minimum qualifications requirements, your responses to the questionnaire, including narrative responses, if applicable, will be compared to your resume or other application. If your resume does not support the answers you gave on the questionnaire, you may be rated "Ineligible" or you may be placed in a lower category. Third, your name will be placed in one of the three following categories:
* **Best-Qualified** - highly proficient with an overall comprehensive level of knowledge, skills and abilities related to this position.
* **Well-Qualified** - competent in the position with an overall accomplished level of knowledge, skills and abilities related to this position.
* **Qualified** - an overall basic level of knowledge, skills and abilities related to this position.
**Application of Veterans' Preference:** The Category Rating process protects the rights of veterans by placing them ahead of non-veterans within each quality category. All the veterans must be selected before any non-veterans within each category.
For this position, disabled veterans who meet minimum qualifications for this position and have a compensable service-connected disability of at least 10% (CPS & CP) are placed at the top of the Best-Qualified category regardless of which category they would otherwise be assigned to.
Preference eligibles who do not have a service-connected disability of 10% or more (XP or TP) are placed at the top of their quality category.
Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):
Administration and Management, Computer Skills, Customer Service, and Technical Competence
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### Background checks and security clearance
##### Security clearance
Public Trust - Background Investigation
* Required Documents
## Required Documents
**Required Documents**
To apply for this position, you must provide a complete Application Package which includes:
1. Your Resume showing hours worked per week, dates of employment and duties performed.
2. Completed Questionnaire
* Preview at:
3. Other supporting documents, such as:
* College Transcript(s), if qualifying based on education.
* Unofficial transcripts may be submitted during the application process; however, official transcripts will be required if selected.
* Veterans' Preference documentation, if applicable (e.g. DD-214 Member Copy 4 showing type of discharge/character of service, SF-15 Form and related documentation, VA letter, etc.)
* Career Transition Assistance Program/Interagency Career Transition Assistance Program documentation, if applicable (e.g. Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.)
1. Interagency Career Transition Assistance Plan (ICTAP) or Career Transition Assistance Plan (CTAP):
If you are claiming CTAP/ICTAP eligibility, provide a copy of your most recent annual performance appraisal (which must show at least a "fully successful" rating or equivalent), and proof of eligibility, i.e., a RIF separation notice or Certification of Expected Separation, and SF-50 noting current position, grade level, and duty location. In addition to meeting all qualification requirements and selective placement factors (if applicable), CTAP/ICTAP eligibles must meet the Well-Qualified criteria for the position in order to be given priority consideration. Information about CTAP and ICTAP eligibility is also on OPM's Career Transition Resources website at: CTAP/ICTAP.
2. If you are a veteran with preference eligibility and you are claiming 5-point veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form.
3. If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.**
**Your latest resume submitted for this position will be used to determine qualification determinations and supersedes previous submissions.**
#### If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
* Benefits
## Benefits
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
* How to Apply
## How to Apply
To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below.
The complete application package must be submitted by 11:59 PM (EST) on 05/21/2018 to receive consideration.
* To begin, click **Apply Online** to access an online application. Follow the prompts to select your USAJOBS resume and/or other supporting documents. You will need to be logged into your USAJOBS account or you may need to create a new account.
* You will be taken to an online application. Complete the online application, verify the required documentation, and submit the application.
* You will receive an email notification when your application has been received for the announcement.
* To verify the status of your application, log into your USAJOBS account, select the Application Status link and then select the More Information link for this position. The Application Status page will display the status of your application, the documentation received and processed, and your responses submitted to the online application.
**Your uploaded documents may take several hours to clear the virus scan process.**
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### Agency contact information
### Lia Her
##### Phone
(916) 735-1500 X4702
##### Email
##### Address
Field Operations Center West - FOCW
6501 Sylvan Road
Citrus Heights, CA
Learn more about this agency
### Next steps
Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated. You will receive another notification about the status of your application.
Read more
* Fair & Transparent
## Fair & Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
### Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
* Equal Employment Opportunity (EEO) for federal employees & job applicants
Read more
### Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.
Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:
* An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
* An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
* An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.
Learn more about disability employment and reasonable accommodations or how to contact an agency.
Read more
#### Legal and regulatory guidance
* Financial suitability
* Social security number request
* Privacy Act
* Signature and false statements
* Selective Service
* New employee probationary period
This job originated on For the full announcement and to apply, visit Only resumes submitted according to the instructions on the job announcement listed at will be considered.
*Open & closing dates:* 05/14/2018 to 05/21/2018
*Salary:* $54,760 to $71,189 per year
*Pay scale & grade:* GS 9
*Work schedule:* Full-Time - Seasonal
*Appointment type:* Term - NTE 4 years -- See definition under important notes

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